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Clerk/Admin/Secretary Is Needed At Transnet

Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted)
Post :
E-mail : CTTPTRecruitment2@transnet.net
Fax :
The closing date is on 23.01.2018. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.
Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.
Any questions regarding the application or recruitment process should be sent in writing to
We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs.com
Operating Division : TPT Cape Town CT
Position Title : Secretary
Employee Group : Permanent
Department : OPS, Operations, CWN
Location : Cape Town
Reporting To : Chief Operations Manager
Grade Level : I2S
Reference Number : 20002208
Position Purpose :
To provide an effective Secretarial and Office Management support in order to enhance the OPS Team’s effectiveness by
managing all functions in the department.
Position outputs :
1. Enhance ops manager’s affectivity by rendering a personal service and to support them in the attainment of their businessobjectives and daily tasks.
2. Communicate business matters to ops team timeously, clearly, accurately and effectively by means of e-mail, telephone,fax, in writing.
3. Remain alert to customers’ needs and deal with their requests. Understand the challenges of delivering consistent value
to clients and to the company to create and sustain a competitive advantage.
4. Anticipate the needs of operations managers in each situation and react accordingly.
PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.
5. Meet with manager to update diary and to discuss important matters and events. Plan an organized day (no overbooking,proper time planning – consider location of meeting and distance to be travelled to venue).
6. Schedule appointments and activities in a suitable manner in order to maximize time efficiencies.
7. Collect all the relevant information and submit to the managers for their presentations.
8. Compose and type effective and accurate correspondence and reports for signatures of managers.
9. Manage the diary of the Chief of Operations Manager.
10. Keep manager informed of all meetings and commitments and remind them timeously
11. Send e-mail messages and action received messages.
12. Take minutes in all ops meetings chaired by the COM and Ops Manager.
13. Keep updated database of manager’s personal details – often required by manager for submission to relevant people.
14. Screening telephone calls for COM and take messages.
15. Co-ordinate events.
16. Ensure that the filling system is all the time up to date.
17. Maintain an effective message taking system.
18. Assisting OPS department on Ad Hoc Projects
Qualifications & Experience :
• Matric
• Secretarial Program (One year) / equivalent qualification
• 2 year experience in admin
Competencies :
• Sound organising and administrative ability
• Office Computer Software packages
• Travel arrangement procedures
• Presentation aids
• Filling Systems
• Transnet business environment
• Understanding of Operations activities
• Telephone Etiquette
• Computer literacy (Excel, MS Word, PowerPoint)
• Interpersonal skills
• Communication (Verbal and written

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